Privacy Policy

Recruitkar is an AI-powered recruitment automation platform operated by Khurana Technology Solutions, located at A-231, Ansal Township, Talawali Chanda, Indore, Madhya Pradesh, India.

For any privacy-related questions, contact us at: [email protected]

This Policy applies to two categories of individuals:

• Users (Customers): Recruiters, hiring managers, agency owners, and other authorized personnel who create accounts and use Recruitkar.
• Candidates (Data Subjects): Job seekers and professionals whose information is processed by Users through the Service (e.g., sourced from publicly available professional sources, screened via resume parsing, contacted via email automation, or interviewed via AI voice).

Different sections of this Policy apply to each group. Where Recruitkar processes Candidate data on behalf of Users, we generally act as a data processor, and the User acts as the data controller responsible for the lawful basis of that processing.

3.1 Information You Provide as a User

• Account Information: Name, email address, phone number, company name, job title, password.
• Billing Information: Payment method details (processed by our payment processors — we do not store full card numbers), billing address, GSTIN (if applicable), invoices.
• Communications: Support requests, feedback, messages sent to us.
• Profile Settings: Preferences, integrations you enable (email accounts, calendar, ATS, and other third-party services).
• Content You Upload: Job descriptions, candidate lists, email templates, interview questions, voice prompts, and other materials you submit to the Service.

3.2 Information About Candidates Processed Through the Service

When you use Recruitkar to source, screen, contact, or interview candidates, the following information may be collected, processed, or generated:

• Identifiers: Name, email address, phone number, location.
• Professional Information: Publicly available professional profile data, work history, education, skills, certifications.
• Resume Content: Information contained in resumes, CVs, or other documents uploaded or parsed.
• Communication Records: Emails sent and received, response data, click/open tracking, reply content.
• AI Voice Interview Data: Audio recordings, transcripts, AI-generated assessments, scoring data.
• Enrichment Data: Contact details and professional information obtained from third-party data providers.

3.3 Information Collected Automatically

• Usage Data: Pages visited, features used, clicks, session duration, referral source.
• Device & Technical Data: IP address, browser type, operating system, device identifiers, language preferences.
• Cookies and Similar Technologies: See Section 10 (Cookies).

3.4 Information from Third Parties

We may receive information from:

• Authentication providers (e.g., Google Sign-In) when you connect them.
• Integration partners (email providers, ATS systems, calendar systems, and other third-party platforms) when you authorize a connection.
• Data enrichment providers for candidate contact information.
• Payment processors for billing-related data.

We use information for the following purposes:

• Provide the Service: Operate sourcing, enrichment, resume screening, email automation, AI voice interviews, and related features.
• Account Management: Create and maintain accounts, authenticate users, process payments.
• AI Model Operation: Run AI models for resume screening, candidate scoring, interview question generation, and voice analysis. We do not use Customer Content to train foundational AI models without explicit consent.
• Customer Support: Respond to inquiries, troubleshoot issues, communicate updates.
• Improvement and Analytics: Analyze usage patterns, monitor performance, develop new features. We use aggregated and anonymized data wherever possible.
• Security and Fraud Prevention: Detect and prevent abuse, unauthorized access, and security incidents.
• Legal Compliance: Comply with applicable laws, respond to legal requests, enforce our Terms of Service.
• Marketing (with consent or as permitted by law): Send product updates, promotions, and newsletters. You can unsubscribe at any time.

If you are in the European Economic Area (EEA), United Kingdom, or other jurisdictions with similar laws, we process personal data under the following legal bases:

• Contract: To deliver the Service you signed up for.
• Legitimate Interests: To operate, secure, and improve the Service, where these interests are not overridden by your rights.
• Consent: Where required by law (e.g., certain marketing communications, sensitive data processing).
• Legal Obligation: To comply with applicable laws.

For Candidate data processed via the Service, our Users are typically the controllers and are responsible for establishing the appropriate legal basis (e.g., legitimate interest in recruitment, candidate consent).

We do not sell personal information. We share information only as described below:

• Service Providers: With third-party vendors who help us operate the Service, including:
  • Cloud hosting and infrastructure providers
  • Database and storage providers
  • Email delivery and communication infrastructure
  • AI and machine learning service providers
  • Payment processors
  • Analytics and monitoring tools
  • Customer support platforms
  • Data enrichment and verification providers
• Integrations You Authorize: When you connect third-party services (such as your email accounts, calendar, ATS, or other professional tools), data flows between Recruitkar and those services per your configuration.
• Legal and Safety: When required by law, court order, or to protect the rights, safety, or property of Recruitkar, our Users, or others.
• Business Transfers: In connection with a merger, acquisition, financing, or sale of assets, with appropriate confidentiality protections.
• With Your Consent: For any other purpose disclosed at the time of collection.

We retain personal information for as long as necessary to provide the Service and fulfill the purposes described in this Policy. Specifically:

• Account Data: Retained while your account is active and for a reasonable period after closure.
• Customer Content (candidate data, emails, recordings): Retained per your account settings and applicable subscription plan. Users can delete data at any time through the platform.
• Backups: May persist in encrypted backups for up to 90 days after deletion.
• Legal/Compliance Records: Retained as required by law (e.g., tax records for 7 years).

Upon account termination, we will delete or anonymize your personal data within 90 days, unless retention is required by law.

We implement reasonable technical and organizational measures to protect personal information, including:

• Encryption in transit (TLS) and at rest where applicable
• Access controls and role-based permissions
• Regular security reviews
• Vendor due diligence
• Logging and monitoring

No system is 100% secure. If we become aware of a breach affecting your personal data, we will notify you and applicable regulators as required by law.

Recruitkar is headquartered in India, and we use service providers located in various countries (including the United States and the European Union). When we transfer personal data across borders, we rely on appropriate safeguards, such as Standard Contractual Clauses (SCCs) or other lawful transfer mechanisms.

We use cookies and similar technologies to:

• Keep you logged in
• Remember your preferences
• Analyze usage and performance
• Support marketing efforts (with consent where required)

You can manage cookies through your browser settings. Disabling cookies may impact certain features.

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: Request a copy of personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion ("Right to be Forgotten"): Request deletion of your data.
• Restriction: Request restriction of processing in certain cases.
• Portability: Request a copy of your data in a portable format.
• Objection: Object to processing based on legitimate interests or for direct marketing.
• Withdraw Consent: Withdraw consent at any time where processing is based on consent.
• Lodge a Complaint: File a complaint with your local data protection authority.

To exercise these rights, contact us at [email protected]. We will respond within timelines required by applicable law (typically 30 days).

Rights Under Indian DPDPA

Indian residents have rights under the Digital Personal Data Protection Act, 2023, including the right to access, correction, erasure, grievance redressal, and nomination. Our Grievance Officer can be reached at [email protected].

Rights Under CCPA (California Residents)

California residents have additional rights, including the right to know, delete, correct, and opt out of the sale or sharing of personal information. We do not sell personal information.

If you are a Candidate whose data is being processed through Recruitkar by one of our Users (e.g., a recruiter contacted you using our platform), the User who initiated that contact is generally the data controller. You can:

1. 1Contact the User directly using the contact information they provided.
2. 2Use the unsubscribe link in any email sent to you to opt out of further communication.
3. 3Contact us at [email protected], and we will assist or forward your request to the relevant User.

Recruitkar is not intended for individuals under the age of 18. We do not knowingly collect data from children. If you believe a child has provided us with personal information, please contact us so we can delete it.

The Service may contain links to third-party websites or integrate with third-party services. We are not responsible for their privacy practices. Please review their policies separately.

We may update this Privacy Policy from time to time. Material changes will be communicated via email or through the Service. The “Last Updated” date at the top reflects the most recent revision.

The Recruitkar.com Candidate Finderis a Chrome extension that lets recruiters import candidates from their active job-board tabs into their own Recruitkar.com hiring pipeline. This section explains the extension’s specific data practices. By installing and signing in to the extension, you agree to the practices described here, in addition to the rest of this Privacy Policy.

What the extension reads

When you click the extension’s toolbar icon and start an import, the extension reads the following from the job-board tab you are actively logged into:

• Names, headlines, and profile summaries of the candidates you have ticked on that tab.
• Skills, education, employment history, and project descriptions as published on each candidate’s profile.
• Contact details (email, phone number) whenthe job board returns them on your existing recruiter account — this is data you are already permitted to view manually on the platform.
• The applicant’s resume HTML, used solely to extract a LinkedIn profile URL via local text matching on your machine. The resume content itself is not transmitted to any external server.

The extension reads this data only from tabs you have explicitly opened and logged into. It does not browse, scrape, or read pages you have not opened yourself.

What the extension sends

Each candidate you choose to import is sent onceto Recruitkar.com’s own backend API, on behalf of your authenticated Recruitkar account. The payload contains the candidate data described above plus the destination job ID you selected in the extension.

The extension sends data only to:

• Recruitkar.com servers, where the imported candidate is stored in your own account.
• The job-board platform you are logged into, when reading data you are already authorised to view (no separate account or credentials are created).

The extension sends no data to advertising networks, analytics providers, or unrelated third parties.

Where extension data is stored

• Imported candidates are stored in your Recruitkar.com account against the job you selected. They are visible only to you and the team members you have granted access to within Recruitkar.
• Locally, the extension caches the latest import in your browser’s chrome.storage.localso the popup renders quickly. This local cache never leaves your machine and is cleared when you uninstall the extension or click “Clear” in the popup.
• Your Recruitkar authentication token is stored in chrome.storage.localto keep you signed in across browser sessions. Clicking “Sign out” removes the token immediately.

Permissions the extension requests

1. 1storage: To cache your authentication token and the list of imported candidates so the popup is fast. All storage stays in your browser.
2. 2activeTab: To read the current job-board tab when you click Import. The extension reads the tab only after explicit user action, never in the background.
3. 3tabs: To open Recruitkar.com pages (sign-up, help, “New job” creation) in a fresh tab when you click an in-extension link, and to reload the source tab after a successful import so your selection state is cleared.
4. 4Host access to the job-board domain: To read the candidate list you are viewing. The extension is inert outside this domain.
5. 5Host access to *.recruitkar.com: To send the imported candidates to your Recruitkar account via Recruitkar’s API.

Data retention and your rights (extension)

• Locally-cached data in your browser is held until you uninstall the extension, sign out, or use the “Clear” button in the popup.
• Candidate records imported into your Recruitkar account follow the retention terms described elsewhere in this Privacy Policy.
• You can delete imported candidates at any time from your Recruitkar dashboard.
• You can request access, correction, or deletion of any data Recruitkar holds about you by emailing [email protected].

If you are a candidate (not a recruiter)

If a recruiter has used this extension to import your profile into their Recruitkar pipeline:

• The recruiter only imported data already visible to them on the job platform where you posted your profile.
• The recruiter is the data controller; Recruitkar acts as their processor.
• You can request information about the data held about you, or its deletion, by emailing [email protected]. We will route your request to the recruiter who imported your record.

For questions, concerns, or to exercise your rights, contact us at:

Email: [email protected]

Grievance Officer: Dhruv Khurana, [email protected]